Clarence Fitzroy Bryant College

The Clarence Fitzroy Bryant College (CFBC) invites applications from suitably qualified persons to fill the following position at CFBC:

ADMININSTRATIVE ASSISTANT III

Summary: The Administrative Assistant shall be responsible for administrative responsibilities that support the administration, faculty, staff and students of CFBC. The function of Administrative Assistant is to contribute to the overall effectiveness and efficiency of the College. This role of Administrative Assistant III requires the ability to manage complex tasks and prioritize work in support of the President.

Main Duties and Responsibilities:

• Exercises sound judgement and maintains a high level of confidentiality and integrity
• Coordinates and manages schedules avoiding clashes with appointments
• Makes travel arrangements for executive travel, booking flights and accommodation
• Organizes meetings and prepares meeting rooms
• Prepares agendas, takes minutes of meetings and circulates to members
• Drafts letters, memos and proposals
• Produces reports and presentations
• Proofreads and edits documents
• Logs incoming and outgoing mail
• Assists with the organizing, planning and delivery of special events
• Maintains accurate records and files for easy retrieval
• Answers telephone, screen calls, routes calls and responds to internal and external enquiries
• Liaises with visitors and senior management
• Employs discretion and confidentiality in relationship with all stakeholders
• Manages special projects within the President’s Office
• Assists with budgeting, prepares requisitions and orders supplies
• Posts content to CFBC social media accounts in accordance with CFBC protocols

Performs other duties as assigned